Today’s commercial world is complex. When old, convoluted workflows bump up against the need to be dynamic, fast-paced, and efficient, businesses can start losing time and money fast. That’s why all parts of a business must play a part in streamlining their business processes to improve the functionality (and profitability) of the whole. That includes you, procurement managers, as you provide new technology and services that other stakeholders need to drive this streamlining.
As someone responsible for negotiating rates and services with suppliers, your main goal is to get the most bang for the least buck. Travel can fall under your remit, whether “procurement manager” is your official job title or not. This means spending time hunting down the best hotels, flights, auto rentals, and train travel – which can be a daunting task.
That’s where having a managed travel partner like Amex GBT Egencia (Egencia) in your corner can pay dividends. So, take a step back from RFP templates and purchase orders for a moment and discover how Egencia™ can help you excel in your procurement manager role.
Egencia can make procurement functions easier.
Let’s start with the biggie. Travel procurement can be an unwieldy, time-consuming, complex beast. Egencia strips the fat, tidies up the corners, and streamlines it into something much sleeker and more manageable. How? By making the procurement process responsive, dynamic, and flexible.
Egencia gives you access to the most valuable marketplace in travel. Travelers can choose from a huge amount of air, hotel, and ground travel options, all accessible from one location. This simplifies supply management so procurement professionals don’t have to negotiate with tons of different suppliers to fill any gaps in coverage. They can trust Egencia to provide what their travelers need to get from A to B, at prices that work for everyone.
Our marketplace gives you access to:
- 600+ airlines.1
- 200,000+ routes.2
- Over 2 million properties across 180 countries.3
- Rate integrations with Booking.com, Expedia, your corporate negotiated rates, and more.
- 10 rental car agencies in 3,300 locations globally.4
Now imagine the amount of contract management you and your team members can save simply by leaning into our partnerships. Nice, right?
Efficiency, Egencia be thy name.
When a business is looking to become more efficient, one of the first places it tends to look is procurement strategy. Having to sometimes work across multiple departments, such as accounts and HR, means that any inefficiencies compound, building up further inefficiency in those respective departments.
This is where Egencia steps in, as a digital-first, highly configurable global solution. Its open platform is extensible and easily integrates with other services. This means it can slot right into the existing workflows and software your company relies on, such as HR tools or expense systems. By streamlining these multi-departmental travel procurement processes, Egencia doesn’t just simplify operations – it elevates overall business administration, bringing everything together in one easy-to-use system.
With Egencia’s reporting and analysis tools, the procurement department can track efficiencies in near real time and make faster, data-driven decisions. These tools can also uncover actionable insights into spend and industry trends while supporting forecasting and strategic sourcing initiatives – empowering managers to optimize procurement strategies.
Egencia is good for your travelers.
It’s a fact of travel management that getting your people from A to B to C isn’t always as simple as ABC. With travel, it’s not as simple as “cheaper is better.” After all, your travelers are people, so your travel arrangements need to walk a tightrope between keeping them personally satisfied and keeping your business financially satisfied.
Egencia can help you own this balancing act, delivering for companies at scale with 176,000 air segments flown daily and 133,000 beds filled nightly.56
Our easy-to-use booking tool takes the stress out of the booking experience, with over 90% of users finding their preferred flight and hotel options within the top 10 recommendations.7 That’s less time searching and more time doing things that matter.
Egencia can also help fulfill your duty of care obligations, with policy and disruption management at your fingertips. You can locate travelers easily with the Egencia Traveler Tracker, send emergency notifications, and implement services with third-party travel risk management application programming interfaces.
With Egencia, you get a holistic view of all booking options. And flexibility within that view. So it’s easy to hit that perfect balance between what’s right for you travelers and what’s right for your business.
Egencia gets you the best rates.
Sourcing travel can feel a bit like panning for gold for travelers. You’re out there, in the vast wilderness, hunting around, trying to find the best prices for flights, hotels, and transport, but without any real idea of where to go looking. And that can be a massive time waste. Which means it can be a massive money waste.
As a procurement manager, you know that to get the best rates you need to have good communication skills and negotiate deals directly with suppliers. And this is where Egencia can make your job even easier. Thanks to our strong supplier relationships and negotiation skills, we’ve already locked in the best available rates for flights, hotels, and transport.
You could benefit from average savings of:
- 15% per ticket across 360 airlines in North America, Europe, the Middle East and Africa, and Asia Pacific, with our Savings Finder for air.8
- $148 per domestic booking.9
- $700 per international booking.10
- $32 per hotel booking, with our Savings Finder for hotel.11
Our booking tool uses automation to deliver the content travelers need at the prices they want, guiding them directly to cost-saving deals. No more waiting around hoping to luck out and just stumble on those nuggets of gold; now you’ve got the technology to hit the mother lode directly.
Go further with Egencia.
When it comes to procurement management plans for travel, Egencia could be what your procurement team is looking for. It enables you to quickly and easily book travel using preferred, curated suppliers, and helps mitigate risk management, delivering overall traveler satisfaction.
Egencia’s travel management solution can play a key role in your company’s overall procurement management strategy and help you shine in your day-to-day. We can help you if you’re looking to streamline your internal procurement processes and need to improve the way travel is managed and sourced.
1 Amex GBT internal reporting, as of December 2023.
2 Amex GBT internal reporting, FY 2023. Includes unique non-directional origins and destinations with at least one segment.
3 Amex GBT internal reporting, as of March 2024. Includes properties where Amex GBT has negotiated rates and properties from Expedia and Booking.com.
4 Amex GBT internal reporting, as of December 2023. 2 Amex GBT internal reporting, FY 2023.
5 Amex GBT internal reporting of net segments divided by 365. FY 2023.
6 Amex GBT internal reporting of total room nights for FY 2023 divided by 365.
7 Egencia internal analytics, Jan. 1, 2023–Dec. 31, 2023.
8 Egencia internal analytics, Jan. 1, 2023–Dec. 31, 2023.
9 Egencia internal analytics, Jan. 1, 2023–Dec. 31, 2023.
10 Egencia internal analytics, Jan. 1, 2023–Dec. 31, 2023.
11 Egencia internal analytics, Jan. 4, 2024–June 17, 2024.
